Quote assumptions

Make the quote assumptions visible before price becomes a promise.

A Vietnam group quote is only useful when the inclusions, exclusions, variables, and upgrade choices are clear enough for the partner to defend.

What should be visible in the quote

A price without assumptions is fragile. We separate the items that are fixed, optional, supplier-dependent, or still waiting for a decision.

HotelsCategory, location, rooming, lift access, breakfast timing, porterage, twin availability, and early check-in.
MealsIncluded meals, meal style, dietary handling, drink policy, special meals, and supplements.
TransportCoach size, luggage logic, domestic flights, airport timing, boats, cruises, and transfer windows.
GuidingGuide language, guide days, site access, sensitive content, briefing needs, and group profile.
OptionsUpgrades, extensions, optional meals, special access, single supplement, and client-dependent choices.
CommercialCurrency route, deposit timing, supplier deadlines, exclusions, validity, and reconciliation notes.

Why this matters before client presentation

Partners do not only need a number. They need to know what the number is based on, what could change it, and which assumptions should be explained before the client treats the proposal as final.

Fewer hidden variables

The partner can see what is included, what is excluded, and which items still require a decision.

Cleaner client proposal

The quote can be turned into a proposal without inventing missing details or softening hard exclusions.

Better operation handover

The same assumptions later become supplier notes, guide briefing, arrival flow, meal plan, and office control points.

Next step

Send the route and ask for visible assumptions.

We can review which items should be locked before the quote goes to the client, and which items should remain clearly optional.